Federal Grants Bureau
Welcome to the Federal Grants Bureau
New Mexico Department of Finance and Administration added the Federal Grants Bureau to the organizational structure to build capacity among state agencies and tribal and local governments for successfully acquiring and managing federal grants for the benefit of New Mexico communities. The Federal Grants Bureau works directly with state agencies to track federal funding received by the state, notify agencies and governments in New Mexico of federal funding opportunities available, and aid with grant applications. Additionally, staff assist agencies with internal federal grant accounting, audit, and monitoring issues that may hold an agency back from receiving federal funds.
The Federal Grants Bureau also assists in applications through conducting Single Point of Contact (SPOC) review, or EO 12372 review. (As noted on the Grants.gov required application cover sheet, SF-424, Question 19.)
We look forward to connecting with you!
Federal Grants Bureau Staff
| Staff | Job Title | Phone |
|---|---|---|
| Kim King | Bureau Chief | 505-469-3755 |
| LeAndra Garcia | Federal Grants Management Supervisor | 505-469-2729 |
| Susan Spinell | Federal Grants Coordinator | 505-618-0568 |
| Vacant | Federal Grants Coordinator | — |
| Vacant | Federal Grants Coordinator | — |
New Mexico Federal Funds Clearinghouse
The NM Federal Funds Clearinghouse serves as a central point for reviewing and managing applications for federal grants that require state-level review. The NM Federal Funds Clearinghouse also facilitates communication between federal agencies, state agencies, and local entities regarding grant-funded projects. Any federal funding opportunities that refer to Single Point of Contact, SPOC, EO12372, IRP, or Intergovernmental Review Process will be reviewed via the NM Federal Funds Clearinghouse.
The federal grant application cover sheet, SF-424, Question 19, also prompts for reporting on your interaction with the review process under E.O. 12372.
Participation in the Single Point of Contact (SPOC) system under United States E.O. 12372 allows prioritized communications with federal granting agencies. DFA's Federal Grants Bureau can assist you with satisfying this requirement for your application as well as providing feedback to strengthen your application. The Grant Review Checklist will be completed by Federal Grants Bureau staff and returned to the submitting agency.
We look forward to working with you!
Submit an application for review, or let us know you're considering a federal funding opportunity, by completing the Federal Funds Clearinghouse application form.
Bureau Announcements
| Document | File Type |
|---|---|
| Introduction Memo |
Grant Management Tools and Resources
| Document | File Type |
|---|---|
| DFA Corrective Action Plan Template | |
| DFA Federal Award Subcontractor Agreement Template (from PSC) | DOCX |
| DFA Federal Grant Budget Actuals Tracking Template | XLSX |
| Grant Reporting Progress Report (Fillable PDF Form) | |
| NGMA Policies and Procedures Checklist | |
| SF-425 Federal Reporting Blank Form | |
| SPOC Intergovernmental Review Checklist | |
| State of NM Grants Management Guide (Final v1) | DOCX |
Grant Acquisition Tools and Resources
Subrecipient Tools and Resources
| Document | File Type |
|---|---|
| DFA Federal Award Subrecipient Loan Agreement Template | DOCX |
| DFA Federal Subrecipient Agreement Template | DOCX |
| DFA Subrecipient Monitoring Checklist | |
| DFA Subrecipient vs. Contractor Checklist Tool | |
| Federal Subrecipient Compliance Plan — DFA Legal | DOCX |
| Federal Subrecipient Compliance Plan (Sample) | DOCX |
| Federal Subrecipient Risk Assessment Tool v3 (Sample) | XLSX |
Federal Resources
2 CFR 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200
Audit Standards - Yellow Book
https://www.gao.gov/products/gao-24-106786
Internal Controls - Green Book
https://www.gao.gov/greenbook
Build America Buy America Guidelines
https://www.commerce.gov/oam/build-america-buy-america
Davis-Bacon Prevailing Wage
https://www.dol.gov/agencies/whd/government-contracts/construction
Resources for your State and Local Fiscal Recovery Fund (SLFRF) Award, aka ARPA Money
| Document | File Type |
|---|---|
| DFA Guidance on Subrecipients and Contractors (July 15, 2024) | |
| Maximizing the SLFRF Award in NM — Training Slides (May 30, 2024) | |
| Quick Things You Can Do with Your SLFRF Recovery Funds — FGMB Flyer (July 2, 2024) | |
| SLFRF Recovery Plan (July 2025) | |
| SLFRF Subaward Template (June 27, 2024) | DOCX |
| U.S. Treasury SLFRF Obligation Interim Final Rule Quick Reference Guide (2023) | |
| U.S. Treasury SLFRF Program Quick Reference Guide |